Managing Envelopes in DocuSign

DocuSign is a digital transaction platform that allows users to send, sign and manage legally binding documents securely in the cloud. For assistance with creating, signing, and managing envelopes as well as updating your user preferences in DocuSign, go to DocuSign Resources

GSAP New Hire Envelope - Template Access

All State and RF Graduate Student Appointments (GA/TA/RPA) must be processed through the GSAP in DocuSign. To obtain the appropriate template access in DocuSign, email hrs_state_appointments@stonybrook.edu for GA/TA Appointments and email rf_appointments@stonybrook.edu email for RPA Appointments.

• Use “GSAP Envelope Access“ as the subject line
• Include the following information in the body of your email: Your Name, SBU ID #, Department Name, Envelope Name: GSAP New Hire.

The HR Appointment Unitswill coordinate access with Admin Application Support. Once granted, you will be notified via email.

Social Security Numbers

All Graduate Student Employees must obtain a valid social security number issued from the Social Security Administration within the first few weeks of the semester in order to avoid the disruption of check distribution. Pseudo social security numbers are temporary for payroll purposes only and should not be used off-campus. After registration for classes, those who need a SS # will need to submit an offer letter from the employing department to Stony Brook Visa and Immigration Services (vis@stonybrook.edu)for an endorsement verifying immigration status and course registration. Application for a Social Security number must be made at a Social Security Administration office.