ADMINISTRATIVE INFORMATION
Title
Suffolk Symphonic Orchestra and Society Papers
Collection Number
SC 269
OCLC Number
122433890
Creator
Various; Suffolk Symphonic Orchestra and Society
Provenance
Donated by the Suffolk Symphonic Society, Inc. in a series of accessions between 1979
and 1981. The donations were facilitated by Dr. Karl Hartzell and Anne Hartzell.
Extent, Scope, and Content Note
The Suffolk Symphonic Orchestra and Society Papers is comprised of 24 linear ft.
of materials created by and about the organization between 1961 and 1979. The Suffolk Symphonic Orchestra (SSO) was a non-profit organization in western Suffolk County, New York. It was incorporated in
1962 to promote musical appreciation and to stimulate young artists. In 1980, it merged
with the Long Island Symphony to create the Long Island Philharmonic. Clayton Westermann
served as its long-time conductor. Papers include correspondence, memoranda, financial
records, minutes, press releases, clippings, programs, scrapbooks, photographs, posters,
advertisements, and related materials of a local symphonic society and its successor,
the Long Island Philharmonic.
Arrangement and Processing Note
The papers were processed by Gisele Schierhorst, Head of the Music Library, at Stony
Brook University.
Online finding aid created and published by Kristen J. Nyitray in February 2020. Updated
May 2020.
The collection is arranged in 18 series.
Series 1: Organizational Documents
Series 2: Financial Records
Series 3: Young Artists’ Competition
Series 4: Publicity
Series 5: Suffolk Symphony Guild
Series 6: American Federation of Musicians, Local 802
Series 7: American Symphony Orchestra League
Series 8: New York State Council on the Arts
Series 9: Huntington Arts Council
Series 10: Islip Town Council on the Arts
Series 11: Saratoga Arts Festival
Series 12: Smithtown Township Arts Council
Series 13: State University of New York at Stony Brook
Series 14: Suffolk County Legislature Cultural Affairs Committee
Series 15: Dissolution of Suffolk Symphony
Series 16: Long Island Symphony
Series 17: Long Island Philharmonic
Series 18: Music Scores
Language
English
Restrictions on Access
The collection is open to researchers without restriction.
Rights and Permissions
Stony Brook University Libraries' consent to access as the physical owner of the collection
does not address copyright issues that may affect publication rights. It is the sole
responsibility of the user of Special Collections and University Archives materials
to investigate the copyright status of any given work and to seek and obtain permission
where needed prior to publication.
Citation
[Item], [Box], Suffolk Symphonic Orchestra and Society Papers, Special Collections and University Archives, Stony Brook University Libraries.
Historical Note
For a comprehensive history of the SSO, please consult:
Schierhorst, Gisele. The Suffolk Symphonic Orchestra and Society Papers. American Music Research Center Journal (v. 28, 2019, pp. 95-151).
Subjects
Suffolk Symphonic Society, Inc.
Long Island Philharmonic.
Orchestra -- New York (State)
Suffolk County (N.Y.) -- Societies, etc.
Suffolk County (N.Y.) -- Intellectual life.
Intellectual life.
Orchestra.
Societies.
New York (State)
New York (State) -- Suffolk County.
Westermann, Clayton.
INVENTORY
Series 1: Organizational Documents
Box 1
Correspondence, Board of Directors
Box 2
Correspondence, Board of Directors
Box 3
Correspondence, Board of Directors
Box 4
Correspondence, Board of Directors
Box 5
Annual Meetings
Annual Reports
Charter and Bylaws
Committees
Executive Secretary Reports
Handwritten Notes
History of SSS
Organizational Charts
Box 6
Committee Applications
Development Committee
Education Committee
Executive Committee
Finance Committee
Box 7
Governing Board
Membership
Nominating Committee
Planning Committee
President’s Writings
Program Committee
Social Events Committee
Ticket Committee
Box 8
Board Member Applications
Committee Memberships
Conferences
Coursework
Meeting Agendas
Box 9
Meeting Minutes
Membership
Organizational Chart
Series 2: Financial Records
Box 10
Bank Correspondence
Concert Cost Analysis
Conference Materials
Contracts
Fundraising
Box 11
Fundraising
Box 12
Fundraising
Grants
Box 13
Income Taxes
Reports
Box 14
Reports
State and Federal Funding
Unemployment Insurance
Workmen’s Compensation
Box 15
Personnel and Business Records
Conductor and Musician Biographies
Columbia Artists’ Management
Concert Preparation
Employment Applications
Events
Box 16
Insurance
Legal Counsel
Rentals
Seating
Single Ticket Sales
Soloists
Subscriptions
Box 17
Engagement Forms
Check payment forms
Correspondence with Social Security Office
Department of Labor Correspondence
Court Summons
Directions to Hauppauge High School
Concert Guest List
Handwritten Notes
Invoices
List of Volunteers
Office Schedule
Performance Payrolls and Correspondence
Performance Payrolls via Music Performance Trust Funds
Position Description
Price Lists
Rehearsal and Concert Schedule Communication
Rehearsal Schedule and Orchestra Personnel Lists
Scale Costs For Rehearsals and Concerts
List of Soloists and Programs for Suffolk Symphony
Symphony Stationery
Series 3: Young Artists’ Competition
Box 18
Box 19
Series 4: Publicity
Box 20
Advertising
Box 21
Advertising
Brochures
Box 22
Concert Ads (Newspaper)
Concert Poster Ads
Flyers
Box 23
Individual Artist/Group Advertising
Invitations
Newsletters
Box 24
Press Releases
Radio Announcements
Subscriptions
Surveys
Box 25
Ticket Order Forms
Ticket Requests
Tickets
Series 5: Suffolk Symphony Guild
Box 26
Activities
Applications
Charge
Committees
Correspondence
Events
Finances
Guild Finances
Handwritten notes
Mather Memorial Hospital Auxiliary
Box 27
Meeting agendas
Meeting Minutes
Membership
Mission
Newsletters
Press Releases
Recipe
Report
Series 6: American Federation of Musicians, Local 802
Box 28
Contract Memo and Ballot
Correspondence
Petition
Series 7: American Symphony Orchestra League
Box 29
Suffolk Symphony ASOL Membership Materials
Box 30
ASOL Conference Materials
Series 8: New York State Council on the Arts
Box 31
NYSCA Membership List
General Information
New York State Officials and Agencies
Report of the Ad Hoc Committee for Cultural Affairs
Resolution No. 236
Suffolk Symphony Applications for NYSCA funding
Box 32
Suffolk Symphony Correspondence with NYSCA
Suffolk Symphony Reports
Suffolk Symphony Table of Organization for Operations
Suffolk County Legislators
Summary of NYSCA Funding
Series 9: Huntington Arts Council
Box 33
Organizational Materials
Series 10: Islip Town Council on the Arts
Correspondence
Watercolor Exhibit Brochure
Series 11: Saratoga Arts Festival
Box 34
Materials for 1974 Festival
Series 12: Smithtown Township Arts Council
Organizational Materials
Series 13: State University of New York at Stony Brook
Documentation
Series 14: Suffolk County Legislature Cultural Affairs Committee
Box 35
Correspondence and Documentation
Series 15: Dissolution of Suffolk Symphony
Box 36
Correspondence and Documentation
Series 16: Long Island Symphony
Correspondence and Documentation
Series 17: Long Island Philharmonic
Box 37
Organizational Materials
Series 18: Music Scores
Box 38
Regina Coeli, KV 276 / W.A. Mozart, score and parts