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International Travel


Stony Brook University (SBU) faculty, staff, and students travels internationally on university-related business (e.g., conferences, sabbaticals, research, surveys, collaborations, delegations, student recruitment) to many locations and may bring university-owned items (e.g., laptops, cellphones, materials, data, equipment) or personal owned items containing SBU information. 

Related campus policy: University Travel Policy

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Register International Travel in Concur 

All persons traveling internationally on University-related travel, regardless of funding source, are required to pre-register their travel in Concur.   The SBU Concur website is available here.


Understand the Research Security Risks Associated with International Travel 

When traveling internationally, there is no expectation of privacy. Travelers should always assume in a destination country, U.S. ports of entry and in transit, that eavesdropping may take place on all electronic devices.  Considerations and discussion for a particular activity review International Collaborations, International Collaborations, and Professional Activities.   

Office of the Director of National Intelligence: 

Defense Counterintelligence and Security Agency:

Cybersecurity: Protect Electronic Devices and Data (all types)

Researchers, as well as faculty and staff, traveling internationally with SBU (any university source of funds) owned electronic devices or personal electronic devices that contain SBU (any university or research)  information or applications must protect these electronic devices, and the data they contain, in accordance with SBU policies/processes.  Below is excerpted guidance on how to secure your devices from the Division of Information Technology's IT Security Considerations While Traveling.

Physical Security: Protect Devices

Researchers, as well as faculty and staff, traveling internationally should keep devices under their control during international travel. 

Export Controls

In addition to cybersecurity and physical security of devices, an export license or documented export license may be needed to transport items internationally.   For additional information review the Send a Shipment or Hand-Carry Items Internationally guidance. 

Federal Sponsor Requirements 

Researchers with federal funding must understand and federal sponsor requirements and/or restrictions for international travel on their awards before traveling internationally.