International Travel

---

Stony Brook University (SBU) faculty, staff, and students travels internationally on university-related business (e.g., conferences, sabbaticals, research, surveys, collaborations, delegations, student recruitment) to many locations and may bring university-owned items (e.g., laptops, cellphones, materials, data, equipment) or personal owned items containing SBU information. 

Related campus policy: University Travel Policy

Request an Export Review of International Travel (NetID login required) 

---

Register International Travel in Concur 

All persons traveling internationally on University-related travel, regardless of funding source, are required to pre-register their travel in Concur.   The SBU Concur website is available here.

---

Export Control Review 

• Is the travel to an embargoed or sanctioned country?
  Travel to an embargoed/sanctioned country (i.e, Cuba, Iran, North Korea, Russia, Syria or Ukraine (specific regions) to conduct any SBU related activities must be reviewed by the Export Control Compliance team.  Most activities require an export license or documented export license exception/general license.
• Will you be hand-carrying electronic devices, field equipment or other research materials/items?

  Review International Shipments, Hand-Carry, and Electronic Transmissions Guidance

  While most electronic devices can be taken to most destinations.  However, this depends on the device, the aftermarket software installed, the data saved on the device, and the destination.  

  Some filed equipment, research materials, or other items may require an export control license and should be reviewed by the Export Control Compliance team. 

• Is the travel for a collaboration?

  Review International Collaborations Guidance in addition to the guidance on this page. 

• Is the travel to attend/present at a conference meeting or seminar?
  Review Conferences, Meetings, and Seminars Guidance in addition to the guidance on this page. 

---

Research Security Review 

International travel must also be reviewed for Research Security concerns.  Export control compliance is just one part of a comprehensive review.   Review the Research Security Program's International Travel Guidance.

---

Return to the Guidance & Procedures for Export Control Compliance