Guidance & Procedures for Export Control Compliance
Do Activities Need to Be Reviewed for Export Control Compliance?
Yes! While most activities at Stony Brook University (SBU) do not require an export license there are times when an export license, documented export license exception, and/or technology control plan is required for a research, teaching, service and scholarship, or business activity.
- Campus Compliance and Export Control Laws and Regulations
- U.S. Export Control Laws and Regulations Overview
- Common Defintions and Terms
- Export Control Policy
How to Comply
- Review the information provided on this website.
- Follow the "Guidance and Procedures" below.
- Ask the Export Control Compliance team for assistance
Request an Export Control Review (NetID login required)
Guidance and Procedures - What Do You Want to Do?
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Classification
Classification Guidance. How to determine which body of export control regulations an item, technology, or software falls under whether campus created or received from a third-party (e.g., collaborator, vendor, consultant, company)
Correct classification is required to be able to comply with export control laws and regulations when sharing with a non-U.S. person (wherever located) and sending/shipping internationally (to U.S. and non-U.S. persons).
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Conferences, Meetings, and Seminars
Conferences, Meetings, and Seminars Guidance. These events should be open to technically qualified members of the public. Even in open events, sharing of non-public information (export-controlled, proprietary, or restricted by the U.S. government) may require an export license or documented license exception. Additional risks may be associated with Countries of Concern, Restricted Parties, and embargoed/sanctioned countries.
If attending a conference, meeting, or seminar where government clearance is required review the Government Information Guidance.
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Foreign Person Employees
Foreign Person Employees Guidance. Sharing non-public information (export-controlled, proprietary, or restricted by the U.S. government or sponsor) and access to some equipment, materials, and/or software may require an export license or documented license exception.
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Foreign Military/Government Interactions
Defense Services Overview. The International Traffic in Arms Regulations (ITAR) also regulates Defense Services which is the training of foreign military units and forces by U.S. persons
Note: Defense services may occur even if the activity includes only publicly available information.
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Government Information
Government Information Guidance. Government information may be export controlled. If a sponsor or collaborator intends on sharing Controlled Unclassified Information (CUI) or Classified Information contact the Research Security Program about storage. At this time, SBU does not have the ability to transmit/receive/store electronic files that contain Classified Information or Controlled Unclassified Information.
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International Transfers: Shipments, Hand-Carry and Electronic Transmissions
International Transfers: Shipments, Hand-Carry and Electronic Transmissions Guidance. An export license, documented license exception, or no license required determination is required whenever hand-carrying/shipping for one's own use in an international location or shipping to a third-party. For hand-carry of electronic devices additional information - Tools of the Trade Guidance Document
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International Collaborations
International Collaborations Guidance. Exchange of non-public informatio and shipment of any items may require an export license or documented license exception. Additional risks may be associated with embargoed/sanctioned countries or Countries of Concern.
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International Travel
International Travel Guidance. International travel and export control compliance depends upon many factors, including international activity, the destination, and what is being hand-carried/shipped.
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International Visitors
International Visitor Guidance. Sharing non-public information (export-controlled, proprietary, or restricted by the U.S. government or sponsor) and access to some equipment, materials, and/or software may require an export license or documented license exception.
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Purchase of Items
Purchase of Items Guidance. Receiving and understanding the export classification of purchases (i.e., equipment, materials, chemicals, biologics, technology, software). End-use agreement. Export controlled purchases often need enhanced security.
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Restricted Party Screening
Restricted Party Screening Guidance. All foreign person and entities must be screened for inclusion on any of the U.S. government's restricted party list prior to engaging in activities. How to conduct a restricted party screening using Descartes Visual Compliance software.
Note: these lists are frequently updated.
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Sanctioned and Embargoed Countries
Embargo and Sanction Programs Overview. Each sanction and embargo program is different. A review of the proposed activity in conjunction with the particular program must be reviewed before engaging in actitivies. In some cases this includes persons in, ordinarily resident in, or entities in the sanctioned or embargoed country. Sanctioned Countries List
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Software and Encryption
Software and Encryption Guidance.Software and encryption is a complex area of export control laws and regulations. For both research and non-research developed software, please reference Guidance for Stony Brook Developed Software (NetID and password required)
Reference Documents to Guidance/Procedures Above