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Fall 2024 new Club / Organization Process

he New Club Process will start on Wednesday August 14th at 8AM with Initial Proposals. Students who wish to participate in the New Club Process will be able to submit proposals to be reviewed by staff in Student Engagement and Activities to continue forward through the process. The New Club Process is broken down into three parts; Initial Proposal, Completion of SBEngaged Club Page, and Cohort Training Sessions.

At this time, we will be capping the process to have 30 organizations be onboarded throughout the New Club Process. 

For more information, please reach out to us at studentengagement@stonybrook.edu

NEW CLUB PRoposal

Is my organization unique (i.e. are there existing clubs/services on campus that serve a similar function?)
  • Before beginning the process you must first consider whether or not the idea for a new club/organization is significantly different from other groups already recognized at Stony Brook.
  • Be sure to browse SB Engaged and review organizations statements of purpose and goals to aid you in your research
  • If you feel your club/organization is not significantly different from other already recognized groups, you should contact the existing organization and find out how you can join/support the mission of the group.

Am I prepared to dedicate the time it will take to establish this new organization and set it up for success?

  • The new club/organization process takes a few months to successfully complete. If approved, building a club/organization from the ground up takes time and dedication.
  • Sometimes it may not be the “right” time, therefore make sure your schedule for the upcoming semester allows for the time it will take to start a new group.

If the answers to the above questions are yes then see below for more information on our new club/organization process.

Revitalize CLUB

Thinking about creating a club that might have existed on campus previously? Check out our running Recognition Sheet to see the clubs that we have had on campus. 

Groups that had not been active for over three consectuive semesters are put on an inactive status. Students who wish to revitalize these organizations will be reviewed on a case by case basis for the needs that their leadership might need.  View our Inactive/Eligible to Re-Register Sheet to see if the group you are interested in revitalizing needs to go through the new club process. If you see the group you want to revitalize in the Inactive/Eligible to Re-Register Sheet, you should Register the group here and not participate in this process. 

If you have found an inactive organization that you are wishing to revitalize that has been inactive for over a year, please see below the information on our new club process.

 

 

Reasons for denial of recognition


  • The statement of purpose is not unique to the proposed organization, and duplicates or closely resembles that of an already existing organization. This also includes but is not limited to organizations with similar goals but differing national and international affiliations, and organizations who may closely resemble or duplicate services offered by Stony Brook University offices or departments.
  • The proposed organization does not meet the requirements for University recognition as outlined in the Community Guidelines for Recognized Student Organizations
  • The proposed organization does not adhere to University requirements, guidelines, and policies. 

*If a proposed organization is unable to meet all requirements due to extenuating circumstances, please notify Gillian Farnan at gillian.farnan@stonybrook.edu.  Exceptions will be made on a case by case basis.


Additionally, please review and familiarize yourself with the Community Guidelines for Recognized Student Organizations to ensure your proposed organization meets all of the requirements for recognition.

Organizations that duplicate or closely resemble other already recognized student organizations may be asked to consider becoming a subcommittee of the recognized student organization, please review the Subcommittee Guidelines for information on the structure and benefits of becoming a subcommittee.

FUNDING INFORMATION

Fraternity & Sorority Expansion

The expansion process for Fraternities and Sororities is different from the new club process. All fraternities and sororities wishing to seek recognition from Stony Brook University may submit a formal letter expressing interest in expanding to sbufsl@stonybrook.edu

For more information


Common FAQs for New Organizations