Payroll
The Long Island salary schedule is as follows:
Effective Date Minimum Wage 12/31/2024 $16.50 12/31/2025 $17.00 Students who are not making $16.50/hour on 12/31/2024 will be automatically increased to this amount.
Below is an example of student hourly pay based on job duties and responsibilities from the Division of Student Affairs for Spring 2025. Pay levels will be re-evaluated each semester. Other divisions may alter the pay ranges to meet their specific needs.
Student Level General Description of Work Hourly Pay Range Level I Entry level jobs that do not require specific training or previous knowledge. There is no previous work experience or coursework required. All training will be done on the job. Student employees receive immediate supervision and their supervisor provides thorough and specific instructions. There is little variety in the tasks that the student employees perform. The tasks performed by the student employees tend to be routine and repetitive on simple equipment. $16.50-$17.00 Level II Student employees are expected to have some previous work experience, competencies and/or completion of certain training/courses. Specialized training is done in the workplace. Student employees receive general supervision from their supervisors. Some independent decision making is required. The supervisor provides general, not highly specific, instructions. Work assignments are varied and less repetitive, usually requiring a moderate degree of expertise. Work assignments may involve access to confidential data. $17.00-$17.50 Level III Specialized knowledge, previous experience, and/or completion of senior or graduate-level coursework is required. Student employees receive general supervision from their supervisors. Some independent decision making is required. The supervisor provides general, not highly specific, instructions. Work assignments are varied and less repetitive, usually requiring a moderate degree of expertise. Work assignments may involve access to confidential data. $17.50-$18.00 Level IV Specialized knowledge, previous experience, and/or completion of senior or graduate-level coursework is required. Work performed may be directly related to the student employees’ courses of study. Student employees receive minimal supervision and regular independent decision making is expected. While student employees receive assignments, exact methodology may not be provided. Students employees at this level may supervise, coordinate, or lead the work of other student employees. Work assignments are varied and require a higher level of expertise. Work assignments may involve access to confidential data. $18.50-$19.50 State Appointment Dates
Date Status 8/14/2024 Summer 2024 Ends 8/15/2024 Fall 2024 Begins 12/18/2024 Fall 2024 Ends 12/19/2024 Spring 2025 Begins Federal Work Study Appointment Dates
Date Status 7/1/2024* Summer 2024 Begins 8/14/2024 Summer 2024 Ends 8/15/2024 Fall 2024 Begins 12/18/2024 Fall 2024 Ends *Please note: Summer Federal Work Study positions always begin on July 1 every year.
If the student’s first timesheet has not been submitted, the hourly rate can be changed on the student employment assignment page.
If the first timesheet has been submitted, the employer must submit an e-mail to State Payroll at state_payroll@stonybrook.edu. The e-mail must include the student’s name, Stony Brook ID number, new hourly wage, budget account number, and effective date of increase.
A department who initially charged a student employee’s salary to one budget account number and wishes at a later date to substitute another account number can accomplish this by creating a new position and clearing the student on a new budget account number. Changing the budget account number on an existing appointment is not permitted.
View More Hiring Resources
Students will be logging their hours daily using the SOLAR System under Student Employment Service and Enter Time Sheet. Authorizers will approve or deny time sheet entries. It is recommended that this be done on the Thursday immediately following the end of the pay period. This will give the department 24 hours to reconcile any discrepancies with the student. Time sheet approvals submitted after Friday at 5 pm will be included in the next pay period.
DoIT Guide on Approving SA/FWS Time Sheets in SOLAR
Paychecks are available on alternate Fridays and should be picked up by 12 pm by the authorized signatory from each department. Any discrepancies in a student’s paycheck should be reported immediately to the State Payroll Office and resolved as soon as possible.
A table defining pay period dates can be found on the SOLAR. On the SOLAR home page, students locate the Student Employment Service section and click Payroll Periods. Supervisors can find these dates on SOLAR under Student Time Sheets and click SA/FWS Payroll Periods.
This policy limits student assistant employment at all times, including semester breaks and during the summer, to a maximum of 29 hours per week combined across all assignments. International students are limited per USCIS regulations to working no more than 20 hours per week while classes are in session. View Complete Policy
Work Hour Restrictions that are in place for all student employees:
- According to Section 161 of the NYS Labor Law, between Sunday and Saturday a worker must have one consecutive 24 hour period of rest.
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According to Section 162 of the NYS Labor Law, a worker must take a 30 minute break after working 6 consecutive hours. If a student has more than one assignment, they still must take a 30 minute break if 6 hours of consecutive work was performed. Students must take into consideration the time it takes to go from one assignment to another when logging in their hours.
Student Specific hour restrictions for the following students:
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Students on academic probation
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Graduate students receiving a stipend
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International Students
The student employment clearance page will define the specific restrictions for each student.
The total number of hours a student with federal work study funding may work during the academic year is determined by the amount of their FWS award, the hourly wage paid to the student, and the number of weeks the student intends to work.
For example, a student with a $4,000 FWS award earning $15.00 per hour and working a full academic year (approximately 31 weeks) may work on average 8 to 9 hours per week. A student choosing to work a greater number of hours per week will exhaust their award before the end of the academic year and will not be able to work thereafter through the FWS Program. Federal Work Study students may not work more than 40 hours per week.
- Both the student and the supervisor should closely monitor the FWS student’s award balance to ensure that the student does not work beyond their eligibility. Students who exceed their allocated awards must be compensated through departmental funds.
Academic Year
Students work part-time during the academic year when classes are in session. Campuses may limit the number of hours to 20 hours per week based on campus policy. Students with good academic standing may work more hours (but no more than 25 hours per week) during the academic school year to support the business need.International students are limited per USCIS regulations to working no more than 20 hours per week while classes are in session.
Summer Period
During the summer period, students may work full time (typically no more than 40 hours). Students appointed in the summer must be enrolled as a full time student in the fall.