Safety Management System otherwise known as SMS, is a cloud-based database powered
by Salute. This system is designed to effectively manage risk, ensure safety and compliance,
and enhance overall efficiency.
SMS is a software solution for managing a whole range of safety and compliance related
tasks and activities. This solution will provide for better monitoring, more efficient
automation, and better communication to our regulated community partners.
Environmental Health & Safety has launched a new comprehensive Safety Management System
(SMS). The SMS is a software database solution from Salute Safety that is designed
to manage risk, ensure safety and compliance, and improve efficiency.
The SMS will be used for a wide range of safety and compliance activities, including
safety training, laboratory and research safety, hazardous materials management, worker
safety programs, fire safety and emergency response.
The SMS will include modules for safety training (Learning Management System), laboratory
registration, chemical inventories, hazard assessments, inspections, equipment inventory
and other compliance and permit activities.
An initial focus of the SMS will be a new safety training Learning Management System
(LMS). The LMS will deliver, record and track training and will be intergrated with
other modules, such as Laboratory Registration, that will identify training requirements
based on hazards and training needs assessments.
Later this semester, a new Laboratory Registration module will be launched. The laboratory
registration will identify lab spaces, personnel, lab hazards, training requirements
and emergency contacts. The program will also produce door signage with hazard information.
You can use the SMS to view the safety training that you have completed. You can
also link to the Learning Management System (LMS) to view available safety training
courses (on-line or in person), enroll in courses, or check on the progress of training
that you have started. When courses are completed, you can view and print a Certificate
of Completion for your records.
Later this fall you will be able to use the SMS to register your laboratory space.
This is essential to identify, assess, and manage lab hazards. It is also required
to ensure compliance with federal and state regulations and mandates.
Early next year you will be able to use the SMS to complete and maintain your chemical
inventories. Chemical inventories are required for laboratories, shops and other areas
where hazardous chemical materials are used and stored.
As more modules within SMS become available, we will update the website accordingly.
You will need your NETID to log into the Safety Management System (see instructions
below).
To log into the Safety Management System:
Click or type the following URL into a new browser window (page) on your computer:
https://ehs.salutesafety.com.
Complete the Single Sign On process using your NETID and Password and authenticate
with Duo SSO.
*If you have a Stony Brook Medicine email account, you should first try to use your
"@stonybrook.edu" email address. If you are not redirected to the Single Sign On
page, please try logging in with your "@stonybrookmedicine.edu" email.
If you need assistance with accessing the Safety Management System or the Learning
Management System, Please email: ehsafety@stonybrook.edu with your request.
The Safety Management System can only be accessed by using your @stonybrook.edu email
address. If you are a unsure what your @stonybrook.edu email address is, you can
view all email addresses on file, directly through SOLAR.
To find your email addresses on file through SOLAR:
Log into SOLAR using your SBU ID number and password.
Under "Security and Personal Data" look for the tab that says "Email" and click the
link.
All email addresses associated with your ID number should be listed on this page.
Use the @stonybrook.edu email to access the SMS.
The Safety Management System does not work with any other email domain except @stonybrook.edu
As mentioned above, please ensure you are using your @stonybrook.edu email address.
Are you a new hire trying to access the system before your official start date? The system can only be accessed by active users, you will gain access to the system
on your official start date.
Are you currently on sabbatical or extended leave?
Your account will be made active upon your return.
If you need help logging in or navigating in the SMS or Learning Management System,
or have any questions, please email the Department of Environmental Health and Safety:
ehsafety@stonybrook.edu.
Laboratory Registration
According to the EH&SLaboratory Safety policy, a laboratory is defined as a room or space equipped with chemical, biological, radiological,
or other hazardous materials, research animals, or mechanical equipment, and is utilized
for teaching, research, observation, or measurement purposes. This includes academic,
research, clinical, engineering labs, machine shops and makerspaces. However, the
following types of laboratory spaces are exempt from Laboratory registration:
Computer Labs
Storerooms without chemicals or biological materials.
Chase-ways
Mechanical Rooms
Shops not associated with laboratories (as defined above) that support other University
operations.
If you are uncertain about whether your lab needs to be registered, please reach out
to us at labsafety@stonybrook.edu for clarification.
Before EH&S assigns laboratory registration to each PI or laboratory supervisor, a
permit is generated in our Safety Management System. This permit serves as a tool
to allocate the assessments required for registering your laboratory space. It doesn't
authorize specific tasks but assists EH&S in organizing each department and PI efficiently.
Yes, all laboratory spaces are required to be registered. EH&S will reach out to each
individual PI/Laboratory supervisor for Lab Registration. However, this process takes
some time. If you haven't received the lab registration email but wish to register
immediately, please contactlabsafety@stonybrook.edufor assistance in starting the process.
To register your lab space, you'll need the following information:
Room numbers for all the lab spaces you utilize
Names of all laboratory personnel
Awareness of the types of hazards and hazardous materials you're working with, including
biological, chemical, radioactive, and physical hazards
Yes, please email labsafety@stonybrook.edu and provide the name of that person so that we can grant him/her access to register
for your lab.
