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Maintain Your Company/Organization's Vendor Record

All companies and organizations doing business with New York State (NYS) must be registered in the NYS vendor file. They must also maintain and add new information to their vendor record by accessing their record using the NYS Vendor Portal link below. Also provided below are instructions to aid in completing each noted process. Only a supplier contact currently listed in the NYS vendor file can update your company's or organization’s vendor record.  If you have any questions or need assistance, please call the State's Help Desk at 855-233-8363 or email helpdesk@sfs.ny.gov.  Please note that Stony Brook University cannot change your vendor record information on your behalf.

 
 

 

Payment Information

 

NYC Vendor Portal Link


NYS Vendor Portal

Companies and organizations can enroll to receive ACH/electronic payments from the State of New York.  Please remember that you will receive ACH/electronic payments from Stony Brook University and all other New York State agencies.

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Instructions

Using the SFS Vendor Portal


Using the SFS Vendor Portal

 

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Logging in to Vendor Self-Service as the Primary Contact


Logging in to Vendor Self-Service as the Primary Contact

 

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Logging in to Vendor Self-Service as a Guest User


Logging in to Vendor Self-Service as a Guest User

 

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Add Roles to a Guest User


Add Roles to a Guest User

 

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Add an Additional Guest User with Roles to Access a NYS Vendor Record


Add an Additional Guest User with Roles to Access a NYS Vendor Record

 

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Update Business or Legal Name Associated with a Vendor Account


Update Business or Legal Name Associated with a Vendor Account

 

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Add a New Vendor Location


Add a New Vendor Location

 

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Add an Address to an NYS Vendor Record

 

Add an Address to an NYS Vendor Record

 

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Edit Bank Account Information for an Existing Vendor Location


Edit Bank Account Information for an Existing Vendor Location

 

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Setting up a Password Hint


Setting up a Password Hint

 

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Add a Contact to a NYS Vendor Record


Add a Contact to a NYS Vendor Record

 

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Update an Email Address on an Existing Vendor Contact


Update an Email Address on an Existing Vendor Contact

 

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Update an Email Address on an Existing Vendor Address


Update an Email Address on an Existing Vendor Address

 

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Reviewing Payments

 

Reviewing Payments

 

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