Invoice Submissions for State and Research Foundation Purchase Orders and State Contracts

Vendors must email their State and Research Foundation (RF) Purchase Order (PO) invoices directly to accountspayable@stonybrook.edu and their State contract invoices directly to contractpayable@stonybrook.edu.

Vendors must ensure that:

• Invoices are submitted for payment upon delivery of the goods or completion of the services.
• Their invoices include the company/organization's name and remittance address information.
• All invoices must be billed to Stony Brook University
• A valid purchase order PO or contract number, whichever is applicable, is referenced on all invoices.
• A description, quantity, and price of goods delivered or services rendered is included on all invoices.
• Their invoice includes the total amount due.
• Contract invoices must be billed per the services and rates applicable to and listed on their contract.
• Certified payroll is included with invoices for any project and PO requiring prevailing wage labor rates.
• They provide a freight bill for all invoices with a freight/shipping charge over $500.00 A freight bill is not required if shipped via FedEx, UPS, US Postal Service, or the company's truck.